In-service Leave Application Guide

Introduction

An In-service Leave Application must be submitted for an eligible employee who is currently employed by your organisation and is requesting long service leave.

The form has 3 sections that must be completed by your employee and a section that must be completed by an authorised contact of your organisation.

Employee details for In-service Leave Application

Please check that your employee has included their correct personal details.

In-service details

Please ensure your employee has:

• Selected the start and end date (minimum 14 continuous calendar days must be requested)

• Entered the number of ordinary hours. Note: ordinary hours agreed to by employer and employee

• Signed and dated the form

Employee acknowledgement

The employee acknowledgement section of the form contains 2 components:

• Employee signature and date: this must be completed by the employee for Coal LSL to accept the application, regardless of the checkbox status.

• The checkbox stating ‘I understand that my employer may alter my leave dates and hours requested to confirm accuracy with the roster in which I am employed’:

  • If the employee has ticked the checkbox, their permission is granted to their employer to amend the leave dates and hours noted on the form on the employee’s behalf, to ensure accuracy and prevent administrative errors.

  • If the employee has not ticked the checkbox, their permission is not granted for employers to amend the leave dates and hours noted on the form. Note: if the employee has not ticked this checkbox, the employer does not have permission to amend the leave dates and hours noted on the form.

  • The employer does not have grounds to refuse the form submission from the employee if this checkbox is not ticked.

Employer details for In-service Leave Application

This section of the form MUST be completed by an Authorised Contact of the organisation.

In-Service Leave Application notes

Information related to the approved leave application is available in the Leave Approved report, in the Reports section of Online Services.

This report will be required to help you complete your Claim for Reimbursement.

Finding employee LSL numbers

You can access this information via the Current Employees section of Online Services. Here you will be able to see all eligible employees and their LSL number we have recorded for your organisation.

Submit an In-Service Leave Application

All forms need to be submitted via Online Services in the supplied Adobe Acrobat PDF format (.pdf). View our support page for further instructions on how to submit your leave application online.

For questions, please call 1300 852 625 from Monday to Friday between 8.30am and 5.00pm (AEST/AEDT when in operation).

Checklist

• The Employee Details section of the form is accurately completed (i.e. start and end date and ordinary hours stated), signed and dated.

• The Employer Details section of the form is accurately completed by an authorised contact of your organisation.